Setting up a Named Range is a two-step process. You first Define the Name, and then you Apply it. To Define your name, do this make sure you have the formula in cell B5 :.
Click OK on the New Name dialogue box. When you click OK, you'll be returned to your spreadsheet. You won't see anything changed. But what you have done is to Define a Name.
You can now Apply it. When you click OK, Excel should remove all those cell references between the round brackets, and replace them with the Name you defined:.
Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen. Incorrect instructions. Too technical. Not enough information.
Not enough pictures. Any additional feedback? Submit feedback. Thank you for your feedback! One of the following: A defined name, which is indicated by a defined name icon. The following are representative examples: "this is my string constant" 3. The current reference for the name. A worksheet name, if the scope is the local worksheet level.
This is the default option. The following are representative examples: This value will expire on May 2, Don't delete! Critical name! Based on the ISO certification exam numbers. The reference for the selected name. Names Scoped To Worksheet. Names Scoped To Workbook. Names With Errors. Names Without Errors. As its name suggests, the Excel Name Manager is specially designed to manage names: change, filter, or delete existing names as well as create new ones.
Either way, the Name Manager dialog window will open, letting you see all names in the current workbook at a glance. Now, you can select the name you want to work with, and click one of the 3 buttons at the top of the window to perform the corresponding action: edit , delete or filter. To change an existing Excel name, open the Name Manager , select the name, and click the Edit… button. This will open the Edit Name dialog box where you can change the name and reference.
The scope of the name cannot be changed. To edit a name reference , you do not need to open the Edit Name dialog box. Just select the name of interest in the Excel Name Manager , and type a new reference directly in the Refers to box, or click the button at the right and select the desired range on the sheet. After you click the Close button, Excel will ask if you want to save the changes, and you click Yes.
If you have a lot of names in a certain workbook, click the Filter button at the top right corner of the Excel Name Manager window to view only the names relevant at a given time. The following filters are available:. To delete a named range , select it in the Name Manager and click the Delete button at the top. To delete several names , click the first name, then press the Ctrl key and hold it while clicking other names you want to remove. Then click the Delete button, and all selected names will be deleted in one go.
To delete all defined names in a workbook, select the first name in the list, press and hold the Shift key, and then click the last name. Release the Shift key and click Delete. After that, select all filtered names as explained above by using the Shift key , and click the Delete button.
So far in this tutorial, we have been focusing mostly on how-to things that cover different aspects of creating and using named ranges in Excel. But you may be curious to know what is so special about Excel names that makes them worth the effort? The top five advantages of using defined names in Excel follow below. You don't have to type complex references or go back and forth selecting ranges on the sheet.
Just start typing the name you want to use in the formula, and Excel will show a list of matching names for you to choose from. Double click the desired name, and Excel will insert it in the formula straight away:. By using dynamic named ranges , you can create a "dynamic" formula that automatically includes new data in calculations without you having to update every reference manually.
Excel names make it a lot easier to copy a formula to another sheet or port a formula into a different workbook. To quickly get to a specific named range, just click on its name in the Name box. If a named range resides on another sheet, Excel will take you to that sheet automatically. To build an expandable and updatable drop down list, make a dynamic named range first, and then create a data validation list based on that range.
The detailed step-by-step instructions can be found here: How to create a dynamic dropdown in Excel. Excel named range - tips and tricks Now that you know the basics of creating and using names in Excel, let me share a few more tips that may prove helpful in your work. This will insert all Excel names along with their references in the current worksheet, beginning in the selected cell. By default, Excel names behave like absolute references - locked to specific cells.
However, it is possible to make a named range relative to the position of the active cell at the time the name is defined. Relative names behave like relative references - get changed when the formula is moved or copied to another cell.
In fact, I cannot think of any reason why one would want to make a relative named range, except maybe when a range consists of a single cell. As an example, let's create a relative name that refers to a cell one column to the left of the current cell, in the same row:.
If you've defined the ranges that are already used in your formulas, Excel won't change the references to the appropriate names automatically. Though, instead of replacing references with names by hand, you can have Excel do the work for you.
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