The same keyboard commands you use to read and create emails are also available for performing similar tasks in the calendar. Companies in a variety of industries are choosing Outlook as their email client because of its robust features and capabilities. Becoming familiar with this application can contribute to employability and increase productivity in the workplace. Want to learn more about using this desktop email client?
Not yet registered? Sign up here on the Zoom Webinar Registration Page. We look forward to seeing you there. Skip to content. This alert will display over any other application you're working on so you never miss that message. For more information on message alerts, see Turn new message alert pop-up on or off.
Do you have multiple threads in your Inbox with dozens or even hundreds of messages in them? Chances are a lot of those messages are near duplicates of one another.
You've read them, you've responded to them, but you've never deleted them. You can use the Clean Up button to delete many of these messages, leaving only the messages that are unread or have unique information in them. Try it and see how much closer you get to Inbox Zero.
See folder and conversation clean up for more information. Have you ever wanted to quickly go back and forth between your inbox and your calendar or view them side-by-side? Select the appropriate button on the navigation pane. If you want to open any of those options in a new Outlook window, right-click the buttons rather than clicking or selecting them. Select Open in New Window. Have you ever sent an email to a dozen coworkers, but only needed an answer from two of them?
You might have used text effects like bold and underline and bright font colors to highlight their names. Now, you have another option. When they receive the message in their inbox, they'll see the symbol in the message list, indicating they're mentioned by name. One of the coolest things about Outlook is how much it can do.
From managing your contacts to creating and assigning tasks, to printing beautiful mailing labels, and managing your digital schedule, Outlook can do it all. We're pretty sure you have your own tips and tricks to share with us and the rest of the world. Leave us a comment with your pick for the coolest thing Outlook can do. Did you forget to attach a file? Never miss a flight again If you receive flight, hotel, or rental car reservations by email, Outlook will automatically add those to your calendar along with much of the associated information like your confirmation or tracking numbers, and even links.
Stay focused and ignore that conversation Have you ever found yourself on an email thread you want to ignore? Don't worry about missing an important message Perhaps you're waiting for a job offer or a concert pre-sale code, or a legal brief from your boss. Go to the Insert tab top menu bar. You can then give it a name for easy reference and in the Gallery drop down you can save it as Quick Part or as Auto text which will automatically suggest it next time you start to type the beginning of the sentence.
If you haven't used keyboard shortcuts before, we'd highly recommend learning a few - you'd be amazed how much they speed up your day! Most people use the default view of their inbox but there are other ways to view it which may suit you better. How: in Windows , click the View tab top toolbar and then Change View. You should see a few preset views to choose from. If you wish you can go a step further then you can click View Settings , where you can add columns, sort emails, change the font and much more.
I really like this. You can custom the way that certain emails appear. For example, instead of bold, my unread emails are Green. Even more useful is that any emails that contain a certain word in the title or body are blue. For example we organis e an event called Tech Talks, I can see relevant emails to the event at a glance which is extremely helpful. You could have emails from your boss in a bright colour to make sure you spot them, or emails where you're only copied in rather than addressed directly in a lighter colour.
Pro tip: you can do the same with calendar appointments, for example, turn all the Microsoft Teams online meetings purple and all the meetings with your boss a bright red!
Sharing calendars can save time and make for better teamwork. At SpiderGroup most of us have access to at least one other person in the office, while many of us share access to our calendars with everyone. It's useful to see what availability people have, especially when you need to book a meeting! How: To share your calendar with someone go into your calendar and click Share Calendar. Enter the contact you wish to share your calendar with. In the details drop down menu you can select whether you want them to see availability only or full details you can still lock personal appointments if you wish - or even if you want them to be able to put items directly into your calendar.
Finally click Send. The Recipient accepts your request and will have access to your calendar. Tasks are definitely among the items that are seriously under-used. Similar to calendars, task lists can also be shared. Even better you can actually delegate tasks to people in your team. Everyone can see how close to completion they are and if any are yet to be started.
Enter as many details as you wish: subject, start date, due date, status and so on. On the menu bar select Assign Task and put the name of who you would like to assign the task to and click Send. Pro tip: Microsoft Office includes the 'To Do' app , this automatically includes any tasks you have in Outlook but also flagged emails and Planner too!
All your tasks in one view with the ability to schedule and organise them.
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